LEAD TEAM resources
Welcome to the Lead Team Resources Page! On this page you will find all the resources you need to plan your events for your ministries, make purchases, etc. Please review each step thoroughly before moving onto the next to ensure that you have completed everything you need.
Attendance Report
This is where all attendance will need to be recorded. After every service/event attendance will need to be recorded. This will aid us in completing our annual ACMR Report for the AG at the end of the year and help us to celebrate the growth and milestones of each ministry as well.
*Please make sure to look at it carefully and fill it out in its entirety.*
*Each tab at the bottom has the different days for events/services.*
EVENT PLANNING PROCESS
STEP one: PRE-EVENT FINANCIAL FORM
Before you have your event, you must submit the Pre-Event Financial Form (PEFF). If your event will require purchases from church funds you are required to fill out this form. This form must be completed and approved before you make a reservation request and before your event can be promoted. Click the button below to download the PEFF, fill it out on your computer, save it, and email it to Pastor Kyle Sawyer (ksawyer@northeastassembly.org) and Josie O'Brien (office@northeastassembly.org).
*This must be completed at least 8 weeks out from your event.*
STEP two: RESERVATION
Once your PEFF has been approved, let's make sure that we can have your event on the day you have chosen. Please click the button below to make a reservation for your event on Church Staq.
*This must be completed at least 6 weeks out from your event.*
STEP THREE: COMMUNICATIONS REQUEST
Once your room reservation and PEFF have been approved, you’re ready to submit your Communications Request form. This is where you’ll provide all the details for graphics, social media, photo shoots, videos, and overall promotion for your event or ministry initiative. Please click the link below to complete the form.
Submission timelines:
Large events (Tier 1): Submit at least 4 months before your event.
Small events (Tier 2): Submit at least 2 months before your event.
Photo shoots, graphics only, or video/reel only requests: Submit at least 3 weeks before you need final materials delivered.
Important: For large and small events, you are required to submit a social media calendar and a shot list. You can find a blank template and instructions below to help you plan and clearly communicate your social media vision.
Social Media Calendar Template
PURCHASE REQUEST PROCESS
If you are wanting to make purchases for your ministry (this includes weekly standard purchases and event purchases) you will have to submit a request by completing the following steps:
1. Research to find the best price, shipping, etc. for your purchase (Online or In-Store).
2. Send Pastor Kyle an email and cc Josie in as well with the following information:
3. Pastor Kyle or Josie will respond with Approval/Disapproval.
4. Pick up card to make purchase and return during time slot you requested. (If this is an Amazon purchase, please send Josie the link for your purchase. Josie will purchase Amazon items and have them shipped to the church. Full-time staff members may purchase these items themselves).
5. Please send in your request(s) as far in advance as possible to ensure the card(s) are available for your needed time slot.
* Credit Card cannot be used at Costco. We will have to reimburse you for these expenses.
* Church has an account at the following businesses: Amazon Prime Business, Sam's Club, Walmart +, Smart & Final, Home Depot, Restaurant Depot, Print Shack, & Majesty Bible.
TIME OFF REQUEST
The Time Off Request Form is designed to help Lead Team members submit their requests for vacation, personal leave, or any other planned time off. This form ensures proper documentation and allows Oversights to review, approve, or deny requests while maintaining a record for scheduling and coverage purposes.
